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Plan your Queenstown Wedding from start to finish with this step-by-step checklist.

With access to Queenstown’s best wedding professionals, we’ve compiled their suggestions to create the ultimate timeline for planning your wedding, from the moment you’re engaged until the day of your wedding.  

Take a look below, or download our Free Checklist PDF (at bottom of the page) to keep it on hand throughout the process as your ultimate Queenstown wedding planning guide.  Be sure to click on the the handy links that take you straight to the Queenstown Weddings directory!

Just Engaged - Congrats!

☐ YAY! – You’ve already made the best choice in choosing Queenstown as your wedding location.

Register on the QWA website to start creating your dream wedding wishlist.

☐ Decide on a budget.

☐ Draft your guest list.

☐ Research your potential Queenstown venues.

☐ Decide which season you’ll have your wedding.

☐ Create a Pinterest board and start gathering lots of inspiration.

☐ Consider a wedding package or wedding planner to keep things simple.

☐ Follow the @queenstownweddings instagram and save your favourite post.

12 - 24 Months to Go

☐ Choose 2-3 potential dates and begin checking availability for your preferred date range.

☐ Book your ceremony venue and reception venue.

☐ Acquire any permits needed for your ceremony location.

☐ Book your caterer and/or food trucks.

☐ Choose your wedding party and let them know.

☐ Book your photographer and videographer.

☐ Book your celebrant.

☐ Finalise your guest list and send out save-the-dates.

☐ Book your florist, cake designer, entertainment, planner, and hair & makeup.

6 - 12 Months to Go

☐Choose your wedding day attire and rings.

☐ Book your flights and accommodation.

☐ Consider live streaming your wedding day.

☐ Add extra fun to your reception with a photo booth!

☐ Book your transportation.

☐ Book in a helicopter for epic mountaintop photos.

☐ Think about a kids area for the wedding.

☐ Send out wedding invitations.

☐ Create your wedding website with all the info your guests will need to plan their holiday, including pre/post wedding activities.

3 - 6 Months to Go

☐ Finalise your wedding day timeline.

☐ Secure all the styling, equipment hire and floral details.

☐  Plan your pre and post-wedding functions.

☐ Start your ‘must capture’ photo list for your photographer.

☐ Book a hair & makeup trial for the week of your wedding.

0 - 3 Months to Go

☐ Apply for a marriage license.

☐ Reconfirm travel and arrival details.

☐ Send wedding timeline to all suppliers.

☐ Send a playlist to DJ / Band.

☐ Designate wedding duties and arrange wedding rehearsal.

☐ Book spa and beauty therapy appointments.

☐ Book an attire steaming appointment.

☐ Write your wedding vows.

Welcome to Queenstown!

☐ Complete your hair & makeup trials.

☐ Attend your wedding rehearsal.

☐ Have all wedding jewellery professionally polished.

☐ Enjoy an incredible Queenstown holiday with friends and family who will be thanking you for sharing such a special experience with them!

☐ Have the best.wedding.day.ever!

Post- Wedding

☐ Make a list of people to thank for gifts or support.

☐ Create and send Thank You cards.

☐ Create & send wedding announcement.

☐ Review your wedding suppliers on their QWA listing, Google and Facebook

☐ Order wedding album & prints.


Now… Is it soon to plan the anniversary trip back to Queenstown?!


Don’t forget to register for a FREE account on www.queenstownweddings.org to save all of your favourite Queenstown Wedding suppliers to your own personal dashboard and never lose track of which vendors you’re interested in.


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